Email Writing
Email are mode age letter. Tips and tricks to writing mail. This article helps to write email and explain the format of email Writing and also giving you some sample of email Writing for students.
What is e-mail ?
Email or electronic mail has become a popular mode of communication in recent times. Emails are similar to letters but they are generally more concise. Email can be formal, informal or semi-formal.
Some parts of an email are similar to a Formal letter.
- Sender's email ID
- Receiver's email ID
- Date
- Subject of the email
- Body of the email
- Salutation
- Subscription
An email ID is an unique combination of letters, symbols or letters that can be used to identify a person on the internet.
Here is a list of fields that need to be filled while writing an email.
To: For the email ID of the person you are writing to.
Cc: this means carbon copy. When we want to send copy of the email to someone other than the person the email is addressed to, we can use this field.
Bcc: This means blind carbon copy. The recipient will not know who else the email is bring copied to if we use this field.
Subject: This is an important field for it let's the receiver know what the email is about. It also helps us retrieve the mail easily later.
Attachments: Any files or documents that we wish to send along with the email can be sent using this feature.
The message: The central content of the email is included here. It should have an opening, the main body and a closing.
The opening should
- Include the greeting (hi/dear)
- Indicate what the email is about (This is with regard to.../I'm writing to you because........)
- be precise.
- Should convey the message clearly.
- Could be divided into paragraphs or bulleted points.
- Must be will written, with ideas flowing logically.
- Courteous and pleasant (yours sincerely/with regards).
- Concise.
Sample Email
Email about a new year at school
To: Recipient email ID
Date: 7 October 2022 (date and time)
Subject: A new year at school (what the email is about)
Hi Anirudh (Greeting)
How are you doing? I thought I'd write to see if you're settling in your new school.
I know it must be challenging to get used to a new city, home and school all at once. I hope you have made some friends there. I already miss you here.
This year, Ms Sweta is taking English for us. I enjoy her classes the most. This week she has given us an assignment on Black Beauty. I am looking forward to reading it. Have you read the book? Let's share notes after I finish it too.
I still go for basketball practice every evening, but it's no longer the same without you.
What about you? Tell me all about your new school and teachers. Do you plan to continue playing basketball there?
It's time for me to do my homework now. So, l'll sign off. Please convey my regards to Uncle and Aunty.
Do write back!
Bye! (Closing)
(Sender's name)